Published: January 15, 2024

How to Create an Inventory for Your Portable Storage Container

Portable storage containers can be incredibly useful when you need extra space to store your belongings during a move, renovation, or decluttering project. However, to make the most of your storage container, it’s essential to create an inventory. An inventory helps you keep track of what’s inside, ensures you can easily access the items you need, and minimizes the chances of forgetting what you’ve stored. In this comprehensive guide, we’ll walk you through the steps to create an effective inventory for your portable storage container.

Step 1: Gather Supplies

Before you start organizing your portable storage container, gather the necessary supplies:

• Inventory Sheets: You can use paper and pen, a spreadsheet, or a mobile app designed for inventory management.
• Labels and Markers: These will help you label boxes and items clearly.
• Box Numbering System: If you’re using multiple boxes, consider a numbering system to keep track of them.
• Camera or Smartphone: Take pictures of items, boxes, and their contents. This visual reference can be invaluable.
• Tape and Scissors: Use them to secure boxes and attach labels.

Step 2: Categorize Your Items

Before you start packing, categorize your items. Common categories include:

• Furniture: Couches, tables, chairs, etc.
• Electronics: TVs, laptops, gaming consoles, etc.
• Kitchenware: Pots, pans, dishes, and utensils.
• Clothing: Categorize by season or type (e.g., winter clothes, summer clothes).
• Personal Items: Jewelry, sentimental items, important documents, etc.
• Tools and Equipment: If you have tools or equipment, categorize them accordingly.

Step 3: Pack Methodically

When packing your portable storage container, follow these tips:

• Use Uniform Boxes: Try to use boxes of similar sizes. This makes stacking and organizing much easier.
• Label Boxes Clearly: On each box, write down its contents, room, and number if you’re using a numbering system.
• Create a Floor Plan: Sketch a layout of where items will be inside the container. This can help you visualize the setup.
• Fragile Items: Clearly mark boxes containing fragile items and keep them in a safe, secure spot.
• Disassemble Furniture: If possible, disassemble furniture to save space.

Step 4: Document Everything

As you pack your items into the storage container, create a detailed inventory list. Include the following information:

• Box Number (if applicable)
• Contents
• Location inside the container
• Date of entry
• Any special notes (e.g., fragile, valuable)

You can use a spreadsheet, note-taking app, or dedicated inventory management software to record this information. Don’t forget to update the list as you add or remove items.

Step 5: Take Photos

While you’re packing, take photos of each box’s contents and their placement in the container. This visual record will be immensely helpful when you need to access specific items later.

Step 6: Organize for Accessibility

Place items you’ll need most frequently near the front of the storage container. This way, you won’t have to dig through everything to find what you want. Make sure the layout you sketched earlier helps you achieve easy access.

Step 7: Update Your Inventory Regularly

As you remove items from the storage container or add new ones, make sure to update your inventory list. Keeping it current will prevent confusion and help you maintain control over your stored items.

The process of creating an inventory for your portable storage container may require some initial effort, but the benefits it provides are well worth it. A well-organized inventory ensures that you can easily locate and access your belongings whenever you need them. Whether you’re using a portable storage container for a short-term project or long-term storage, this inventory system will prove invaluable. So, take the time to gather your supplies, categorize your items, and document everything meticulously. Your future self will thank you for the peace of mind and efficiency it brings to your storage experience.

Need to rent a portable storage container? Visit UNITS® Moving and Portable Storage of Seattle or call (206) 347-8201 today.